In the fast-paced modern world, we are all tasked with several big and small tasks to complete by the end of the day. In addition, several demands and distractions further take up the remaining time, making it challenging to complete the work on time.
In this situation, you need to use some quick time management hacks to help you reduce stress and complete the work by the end of the day. Eventually, it will benefit you by helping you make efficient use of time and improve your overall quality of life. In addition, it would save energy and attain the much-needed work-life balance. If you are looking for some easy time management hacks, here are six quick time management tips to help you control your hectic schedules.
6. Quick Time Management Hacks:
1. Chunk It
Big and important tasks often feel tedious to do. So, it usually leads to procrastination, where you are likely to push the task ahead and miss deadlines.
The best way to avoid this situation is to break down big tasks or projects into small, quick mini-tasks. In this way, they seem more manageable to complete without procrastination.
Also, you can set a timer for 25-minute periods to complete these bite-sized tasks one by one. It will give you a quick feeling of achievement as well as insight into your wins, motivating you to move forward
2. Two-Minute Rule
As we have big and small tasks to complete, we always delay the small tasks, adding to our workload. At the end of the day, you are likely to feel overburdened with work.
So, if a task takes less than two minutes to complete, you must do it instantly. Don’t push it ahead, whether it’s about getting something from the market, replying to an email, or setting up an appointment. Completing these small tasks quickly will prevent a pileup.
3. 20-20-20
When you are adamant about completing some important tasks, you will likely spend a lot of time staring at screens. It isn’t good for your eyes and would end up putting a strain on them.
To avoid this, you can use the 20-20-20 rule. As per this, after every 20 minutes you spend on screen, take a 20-second break to look 20 feet away. It will give some rest to your eyes and brain, helping them rest and renew focus.
Tip– You can use a timer as a reminder to follow it.
4. Use Productivity Timers
Do you often feel that it’s a night too soon and you are left to complete your work? If so, you must know that technology has brought up several tools and devices that can help you in your effort to improve your productivity.
You can make use of online tools like Clockify that allow you to track time spent on tasks. It will give you relevant data to help you understand where your time goes.
5. Schedule Focus Time
In this era of the internet and social media, people’s attention spans have been decreasing. It has made it difficult to focus properly on completing a task that consumes extra time daily.
To save this situation, you can block 1-2 hours daily and turn off notifications. Use this time to focus and work on high-priority projects without distraction.
6. End Your Day By Planning For Tomorrow
Using these strategies and making efficient use of the day isn’t enough. To start the day with clarity of mind, it’s ideal to use 15 minutes to create tomorrow’s schedule.
It will help you sleep better knowing what’s coming. Also, you will wake up with clarity on what you need to do to ensure you won’t waste any more time.
Overall, it will ensure an ideal start for a fulfilling day at work. Moreover, it will ensure that you stay motivated daily for new work and new challenges to reach your goals soon.
Final Words
With the increasing number of tasks to complete in a day, it is important to strategically plan your day to have a better command of your time and efforts. It will help you fulfil the important goals in your life and give you time to spend precious moments in your personal life.
Days pass by quickly, and disorganisation where you are unable to complete your work on time is sure to leave you frustrated over missed opportunities. So, the best way is to analyse how you spend your time and maintain focus on high-impact priorities.
Also Checkout – Productivity Hacks: Mastering Time Management and Efficiency